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Annual Conference Committee Responsibilities
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Conference Speakers & Special Initiatives (2)

  • Solicit featured speakers (i.e. plenary speakers, panel discussions, etc.).
  • Coordinate additional educational initiatives that will enhance the conference experience of attendees (pre-conference sessions, extended sessions, mid-conference sessions, panels, etc.)
  • Work in collaboration with NODA staff, the Program Committee and the NODA Educational Initiatives Committee to identify educational needs of NODA membership.

Educational Programs & Evaluation (2)

  • Review deadlines & application for "Call for Programs” as set by the Educational Initiatives Committee with NODA staff.
  • Chair the Educational Sessions Selection Committee to review educational session proposals as proposed by the Educational Initiatives Committee.
  • Work with NODA staff to coordinate and develop educational session evaluations.
  • Facilitate “thank you” efforts for all Conference presenters.
  • Ensure volunteers are confirmed to track attendance & disseminate any information necessary to presenters or attendees (i.e. evaluations, AV, etc.)

On-Site & Local Logistics, & Volunteer Coordination (2)

  • Coordinate with the local Convention and Visitors Bureau and/or local hospitality companies for discounts and information regarding local attractions & restaurants. Report to NODA staff for information dissemination.
  • Coordinate side trips. Report to NODA staff for contract review and signing.
  • Working with NODA staff, coordinate on-site registration and check-in process for general registration, OPI, pre-conference/extended sessions, side trips, etc. (including packets, distribution of name tags, etc.)
  • Help identify a leadership reception space.
  • Working with NODA staff, coordinate the logistics of an optional conference service project.
  • Working with NODA staff, manage the conference office & storage areas.
  • Coordinate the recruitment, training, supervision & recognition of all conference volunteers
  • Assign volunteers to on-site conference duties, such as assembling registration bags, staffing on-site registration, staffing local arrangements information table, identifying restaurants & local activities, moderating interest sessions, collecting meal tickets as needed, bring-and-brag table, etc.
  • Working with NODA staff & the Annual Conference Program Chair, identify volunteer needs throughout the conference

Technology, Social Media, & Graduate Interns (2)

  • Assist with communications during the Annual Conference via social media & technology updates.
  • Coordinate the promotion of the conference at the Annual Conference including a table in the exhibit area & a presentation at the closing banquet with a video highlighting the conference & host city.
  • Lead large event PowerPoint data collection and creation (designed templates will come from NODA Staff).
  • Ensure volunteers/Graduate Interns are selected to assist with large-scale featured sessions.
  • Work closely with NODA staff and AV company staff to ensure featured event audio, visual and other technical needs are secured.
  • Recruit, interview, select & supervise graduate student interns that will work with the Annual Conference Program Committee on various projects. Ensure the NODA internship timeline is followed.
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