***PLEASE READ BEFORE REGISTERING YOUR EVENT***
NODA Appropriate Language Statement
As educators of students and colleagues, conference presenters must be particularly sensitive to and aware of the issues of language, and the perpetuation of stereotypes and erroneous assumptions. Presenters are strongly advised to model behavior that will educate their audience. All conference participants, presenters, and entertainers are expected to use appropriate sensitive and inclusive terminology so NODA will provide an environment which is comfortable for everyone. 10/27/90
Publications Guidelines
These publication guidelines are specifically to be used when planning a regional conference.
Purpose of Publication Guidelines
• To assist with the planning, compiling, designing editing and printing of Association
publication:
• To represent the Association in a highly professional, consistent and organized manner;
and
• To ensure compliance with the NODA Articles of Organization and Bylaws.
Mission of NODA Publications
The National Orientation Directors Association, in compliance with the articles of the
organization and bylaws, in committed to providing the membership with professional and
attractive publications containing relevant and current content. These publications include, but
are not limited to: Orientation Review, NODA Databank, Membership Directory, Member
Handbook, Orientation Planning Manual, Journal of College Orientation and Transition, annual
and regional conference publications and regional newsletters.
Goals of NODA Publication:
• To provide vehicles for the dissemination of information about NODA governance,
conference, publication and other Association services.
• To provide vehicles for, and to stimulate the exchange of, communication and
information relative to the field of Orientation;
• To provide meaningful services relating to orientation for professionals, institutions,
students, and related organizations;
• To encourage and assist in the continuous development of programs and services;
• To focus special attention on orientation as a process; and
• To address the needs and concerns of special populations.
General Publication Design Standards
Use of Official NODA Logo
The basic identity logo of the Association is the initials NODA, with a globe (North America facing outward) appearing as the letter “O” atop a blue band in which the name of the Association (Times font) appears in white letters (see below). This logo was approved by the NODA Board of Directors, September 2000. The tagline, “Leaders in the Orientation, Transition, and Retention of College Students” may also be used in conjunction with the logo. No other arrangement, additional embellishment, or ornamentation is permitted in the use of this logo. Any alterations in the appearance of the design of this logo must be approved by the NODA Board of Directors. National Orientation Directors Association Updated:12/15/2008 NODA Regional Conference Host Manual Page 36 of 40 The official statement on the use of the Association logo, adopted by the Board of Directors, states “any material to be developed and published in conjunction with NODA programs and activities conform to the following design standard: incorporation of Association logo in all publication cover/front piece designs” The following official national publications must incorporate a version of the official NODA logo in their front cover pieces: Member Handbook, Membership Brochure, Membership Directory, NODA Data Bank, Journal of College Orientation and Transition, and Orientation Planning Manuals. The Orientation Review, regional newsletters, Annual Conference materials and regional conference materials must incorporate the NODA logo in a masthead, return address, or other appropriate, highly visible location. The NODA logo may not be used in any publication which is not an official publication of the National Orientation Directors Association unless previously approved by the Board of Directors. The NODA logo with and without tagline is currently available from the NODA Home Office in color or black, and white electronic file formats for placement in publications.
Use of NODA Map
The official NODA map includes Canada and the United States with regional NODA
destinations. High resolution copies of the NODA map are currently available from the
NODA Home Office. This map should be included in the regional conference program
booklet. If the editors of other publications wish to include a map designating NODA
regions, the official NODA map must be utilized.
Conference Themes and Logos
Themes and logos for Regional Conferences should be approved by the Regional
Coordinators and Director of Regions and should reflect the professionalism and integrity
of the Association. The official NODA logo must be incorporated in a masthead, return
address, or other appropriate, highly visible location on conference materials.
Design and Style
Abbreviations
When abbreviating the National Orientation Directors Association, NODA should be used,
dropping the periods in the official name of the Association.
Final Printing
Editors are encouraged to demonstrate sensitivity to the financial stability of the Association.
The presentation of each final product should be of high quality printing to maintain the
professionalism of the Association.
Guidelines of Advertising and Announcement
Please see Exhibit and Sponsor Section for guidelines pertaining to associate member/local
vendor advertising.
All announcements, advertisements, and other paraphernalia must demonstrate compliance with
NODA’s policies of non-discrimination and appropriate language and must be reflective of the
NODA mission statement;
Announcements are permitted in NODA publications which are informational items concerning
meeting, conferences, workshops, and/or non-profit publications determined to be of interest to
NODA members. These will not be charged for announcements placed in NODA publications.
Acceptance and placement of announcements will be at the discretion of the publications editor;
The phrase “NODA sponsored” may be used for an event, service, or program officially
sponsored by, and for the membership of, the National Orientation Directors Association, The
Board of Directors of NODA, and/or their representatives;
Publications Distribution
Whenever time permits, it is recommended that NODA publications be mailed bulk-rate with
Canadian and other international members mailed with appropriate international postage. If the
material is dated and must be mailed first class, it should be sorted by zip code for the reduced
postal rate. The following guidelines should be used for each NODA publication:
Regional Conference Publications – mailed or emailed to every current member in that region
Copyright Policy
All NODA Publications should include a copyright symbol (available on most front packages),
the year of publication, and a statement of rights. The following should be used:
© 2000 National Orientation Directors Association
All Rights Reserved
Not to be reproduced without permission
Individual Publication Standards and Approval
Regional Conference Publications – Regional conference materials will reflect the particular
conference theme, logo and location. Within budgetary guidelines however, these materials
must reflect the highest professional standards possible. Because expenditures for conference
attendance most often are determined at the institutional level, both the design and content of
conference materials must be appealing to, and appropriate for, review by professional in the
orientation field and their supervisors. Prior to printing, final drafts of these publications must be
reviewed by the Regional Coordinator and Director of Regions.