NODA Privacy Statement of Practice
NODA is committed to protecting your privacy. We will not collect any personal information that a member does not volunteer. We do not sell, share, or rent this information to others in any way that we have not outlined below.
Data Collection
The Association Staff will use standardized demographic questions and data elements when collecting data for membership and conference registration. The Association will use this demographic information for internal use and will only be shared outside of the association as outlined in this statement. Directory Information‐ Only NODA Professional and student members have access to the online membership directory. The following is listed as part of the online membership directory: name, title, institution, institution email, office phone, and membership type. We do not share personal demographics, personal email or cell phone numbers. Members have the option to edit what information is shared by managing their profile through the NODA website.
Membership/Leadership Status
If you are holding a leadership position your name, institution, and email will be listed on the NODA materials.
Information Shared
NODA may, at its discretion, provide membership information collected on the membership registration/renewal form to association leadership (such as committees, state, provincial, or Community leaders) for the sole purpose of conducting official NODA business.
Mailing Lists
NODA does sell electronic mailing lists to members and non‐members. These mailing lists include name, title, institution and institution mailing address. The Association staff will set the pricing structure for members and non‐members requesting mailing lists for non‐NODA business. Certain member information is shared with Associate Members in accordance with the Associate Member and/or sponsorship agreement. Through the NODA website members have the option to not share their contact information with Associate Members and vendors.
Third Parties
NODA contracts with third party vendors to assist in the delivery of service to the membership. These third party vendors maintain a strict and separate set of privacy guidelines. NODA only shares information necessary to provide the service requested.
Cookies
Like many other websites, NODA uses cookies to identify members so they don’t have to re‐enter a user id and password when accessing different components of the website and engaging in an online community. If you do not have cookies enabled, you must enter your password each time you access our site or any of its member features.
Conference/ Program Registration Information
Information received for conference or other program registrations will be used strictly for conference planning and accommodating purposes. Exhibitors at the annual conference are provided the email of conference participants to use once.
Credit Card Information
NODA is committed to making our best effort to ensure payment information remains private. Our online payment system is encrypted and uses the https security protocol. Credit card information is not stored at the association office.
Opt Out Options
Members have opt out options on what information is shared. These options may be reviewed in the Privacy Statement of Practice.
Member Needs Assessment
The Association will conduct a Member Needs Assessment every three years, coinciding with the cycle of review by the Board of Directors.
Cycle of Review of Strategic Plan, Member Needs Assessment, and Core Competencies
The Board of Directors shall cyclically and comprehensively review the Strategic Plan, Core Competencies, and the findings from the Member Needs Assessment during the spring board meeting.
Membership Update
The Association shall produce an Annual Membership Update to be included in the annual report.