No more than one member will represent NODA when necessary at NODA expense. In such cases members will only be reimbursed for related travel/conference expenses at the discretion of the Association Staff.
Travel and Reimbursement Policy
If a board member does not have institutional financial support to attend board meetings, the association will reimburse up to $250 per fiscal year for travel expenses that may include transportation and hotel. Board members will be eligible to apply for up to $750 NEF funding under the leadership category.
- Travel will be reimbursed for the least expensive mode of reasonable transportation
- Plane tickets must be coach/economy class on the least expensive major airline
- Airport parking or transportation to and from the airport is reimbursed: taxi/shuttle (including tips), between the airport and hotel will be reimbursed
- Baggage fees will be reimbursed, however travelers are encouraged to carry on bags whenever possible
- Ground mileage is reimbursed at the approved IRS standard business mileage reimbursement rate
- For domestic and global travel, NODA will reimburse travelers in accordance with the Federal State Department per diem amounts as published on the US Government General Services Administration (GSA) website. NODA will not provide per diem for meals included in the conference registration fee or hotel rate, unless there is a dietary, religious, or other reason approved by the association.
- It is preferred that plane tickets and hotel reservations are secured by the Association office.
- NODA will reimburse travelers for lodging expenses up to 100% of the nightly rate (before taxes) for the destination city, as referenced on the US Government General Services Administration (GSA) website for domestic lodging and the U.S. Department of State website for global lodging. Receipts are required for all lodging expenses.
- All persons traveling globally on behalf of NODA are required to obtain global travel, health, and emergency insurance approved by their institution. All expenses related to global travel, health, and emergency insurance are the sole responsibility of the traveler and not eligible for reimbursement.
- Reimbursement requests must be sent to the NODA Association office using the appropriate travel form accompanied with all receipts and within 30 days of travel
- If a board member does not have institutional financial support to attend board meetings, the association will reimburse up to $250 per fiscal year for travel expenses that may include transportation and hotel. Board members will be eligible to apply for up to $750 NEF funding under the leadership category.