Regional Conference Planning Team Roles

NOTE: The position description for Regional Conference Host can be found here.

Qualifications & Eligibility

Desired Experience, Knowledge, Skills, & Attitudes

  • Involvement in Region activities.
  • Leadership and professional experience which reflect the skills needed to fulfill the responsibilities outlined below.
  • Current knowledge and understanding of the field of orientation, transition, and retention within the Region.
  • Sufficient interpersonal skills to communicate effectively with association staff, NODA Leadership, and conference members.
  • Organizational skills sufficient to perform multiple tasks while managing and monitoring many aspects of the conference experience and expectations.
  • Ability to communicate effectively.
  • Ability to collaborate with the association staff, planning committee members, and NODA leadership. 
  • Ability to assist in creating a unique conference program experience while advancing NODA’s strategic plan.
  • Demonstrate an understanding of NODA’s core purpose, beliefs, values, and core competencies, as well as the knowledge and skills necessary to fulfill the responsibilities of the position as stated below.

Primary Responsibilities & Expectations

Roles and responsibilities for the Regional Conference Planning Team vary from Region to Region and year to year. Members will be focused on one or more areas of planning for the conference. Final position responsibilities will be shared during the selection process.

  • Undergraduate Experience – Supporting and planning the experience of undergraduate attendees
  • Professionals Experience – Supporting and planning the experience of professional attendees
  • Graduate Student Experience – Supporting and planning the experience of graduate attendees
  • Event Management & Logistics – Coordinating and planning event logistics, meals, check-in, and rooms
  • Volunteer Coordination – Recruiting and supporting conference volunteers
  • Educational Sessions and Assessment – Reviewing, selecting, and scheduling educational content
  • Marketing & Communication – Promoting the conference experience through social media and email
  • Technology Support – Developing the conference mobile app and supporting conference AV needs.
  • Diversity, Equity, Inclusion, & Social Justice Initiatives – Supporting and planning initiatives to support marginalized populations and further member education around DEI content.
  • Returning Orientation Leader Institute (ROLI) – Planning and implementing the ROLI curriculum.



Planning team members are required to maintain an active Association membership for the duration of their term.


Planning team members are required to maintain employment at a higher education institution or a non-profit interest in the field of OTR for the duration of their term.


Financial support (institutional or personal) is required to cover travel costs to attend conferences and meetings. If institutional support is unavailable, email the Association Office about the availability of funding through the NODA Excellence Fund.


Planning team members require a commitment through the end of the Regional Conference. During the course of the appointment, a planning team members should anticipate an average of 3-5 hours of Association-related calls and project work per month, in addition to attending in-person and virtual meetings. Time commitments ramp up significantly the months prior to the conference.


Planning team members responsibilities require members to be in active communication with other members, Regional Leadership, Association staff, and external constituents. Planning team members are expected to engage in discussion and actively participate in committee work. Planning committee team are also expected to represent the Association to the membership with clarity, professionalism, and integrity.


  • Build connections with current NODA members and leaders.
  • Influence the professional development opportunities for NODA OTR professionals. 
  • Deepen understanding of event planning, and professional development.
  • Reduce Regional Conference fee
  • Some meals provided throughout the conference and site visit.
  • Other NODA SWAG


Applications can be found on the Appointed Leadership page.

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